DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as Human Resource & Administration Assistant.
The overall purpose of the role:
The main purpose of the HR & Administration Assistant position is to support the HR and Administration department with routine documentation and day-to-day HR and Administrative duties.
Your main duties and responsibilities will be:
HUMAN RESOURCES:
- Facilitate orientation sessions for new hires.
- Ensure employees understand company policies and benefits.
- Serve as the first point of contact for employee concerns.
- Mediate minor workplace conflicts and escalate issues when needed.
- Maintain employee records (attendance, leave, payroll inputs).
- Assist with compliance documentation and audits.
- Monitor health, safety, and labor law compliance at worksites.
- Preparation of certificates of service for exiting staff and letters of undertaking for staff wishing to process salary loans.
- Process staff for ID cards and maintain the ID tracker for your location.
- Maintains a staff list for the field location.
- Personnel file management and HR correspondence
- Monitor Casual worker’s contracts, timesheets and follow-up on payments
- Receive the casual worker’s payroll and review them before submission to the next authorization level.
ADMINISTRATION:
- Timely requisition of office supplies that as stationery, beverages and cleaning materials etc. as well as receiving and releasing them.
- Submit weekly/monthly reports on the use of office supplies in the mini store and inform the Base Manager of restocking.
- Management of Office, Compound and Washrooms. Work closely with the Cleaners to ensure Office and Washrooms are always kept tidy, ensure tea/coffee is served in a timely manner.
- Support with organizing work-related seminars, meetings, and other events.
- Taking minutes of staff meetings/events and ensuring the minutes are shared before the next meeting.
- Act as a focal person in receiving visitors and guide them to the respective offices.
- Responsible for maintaining an accurate filing system including Casuals, administrative payments, administrative bills, Travel Authorisation Forms (TAFs), and guest travel schedules.
- Maintain accurate inventories for office consumables, stationery and residences inventories.
- Manage security guard attendance lists in the field and ensure they are submitted for approval in a timely manner.
- Support in drafting the Recruitment Instruction Forms (RIFs) for Casual workers (Cleaners, drivers, etc).
- Attend to any other duties assigned
About you
To be successful in this role, we expect you to have at least two years’ work experience in the field of Human Resources and Administration in the NGO sector. Moreover, we also expect the following:
Required
- A Bachelor’s degree in Human Resource Management, Industrial psychology, Business Administration or related field.
- Hands-on experience/skills in Microsoft Office applications
- Ability to work under pressure
- Ability to work independently on his or her initiative
- Ability to solve problems
- Strong interpersonal skills
- Stable, robust character and a good team player.
Desirable
- Knowledge of Enterprise Resource Planning (ERP)/Dynamics
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
- Contract length: 11 months.
- Band: NM I2
- Designation of Duty Station: Bidibidi
- Start date: February 2026
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 31st January 2026
DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it
For further information about the Danish Refugee Council, please consult our website drc.ngo.
